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/[mXXdbQs׀4^87+fS֮66>eCYoF[~Me^'w ԸHҿ)NDTf7쌳`k2\Vl:Q~6{z7Yp;yzvhfugջOޒg_T|ޣߍfmX=7oQ\<1]ÆWg*&?X5/L~FX=*h?OU_Z o-ݗoU)[~cSvNu=. 5 wo>tw>|ɿ&,tR !##џq1#r?U_3&[X!׹M[z]wv6b hkM7Ư?9W)=ajxTI%!ˣ ̇lh`oWS]K}Ns&hoB=M4QO^X3;N,ZߨX-gE_AME16/*2q0D+<YPs_ \${DOy=mZ҆Wl8CϩDTjDmWw7ӑ(rkmSYgs1tt]VE, *xsJĻ%2a \7]3~g?u5ޮٍa[O f|Oꎓ[J<cS+c]v%5_I7p@kj\2q7^vg *ێm߳JMoV99hV~Sȇ rZ:TWfŕ2ҪHmw/ޣv#E~_9=L_CZikumsJ2~`AnD.f?'c?o9sl V PQ6IRI$I$YUzطSϩ[p-^o w\v:?DY`<8rRvSq-}qJh~Ȇ$k/K[/pWw쾝m5i>OTrc;pu405Z+gY:Pd 4eu K igjJ5?M #b9|Xs1ZQ`>0]l~ż^#<ek,pq}6{]^:9mT]c@㐡e;4aWҪöcHcI=-3i÷dr^立};2ri:SK,=e\es+{ߢߡW9GONSr>W2׻o57=n,x>_OTI%)q3d&}eޡ@x˃{۫Bow?鵖8akw>͟%u$o;VY/~ޓItI$_Tk bKxxvrONŬvXWIMt\IYcs1(i[VIK5h JRI$I$$I)I$J1(   phttp://www.library.cqu.edu.au/services/libraries/corporate/records-archives/index.htmhttp://www.library.cqu.edu.au/services/libraries/corporate/records-archives/index.htm/ 00DArialngsRomantt y 0DGaramondRomantt y 0 DTimes New Romantt y 00DWingdingsRomantt y 0 A .  @n?" dd@  @@`` ( j (()*+- 25XZ[\]_`** >>,,()        //////Ob$z~lW@7Lag$2$}|n1 R$~_8\3bם0W0+ 0AA 33@8DDEE?O ʚ;>a8ʚ;g4IdId 0Pppp@ <4dddd@k 0tx <4BdBd@l 0t0___PPT10 pp___PPT9~v8?  %*$Recordkeeping@CQU    What is a Record?   A record is any document regardless of medium or format (paper, electronic and/or digital) A record is generated or received by staff in the course of official business A record is kept to provide continuity by documenting evidence of past actions and events ]PZUHR        "What is Recordkeeping   xRecordkeeping is defined as  making and maintaining complete, accurate and reliable evidence of business transactions in the form of recorded information (Australian Standard 4390-1996)   B0What does this mean for you!    Records substantiate: What Where When Why & How - employees of CQU did something on behalf of the University. Records provide evidence of University business activities.XZ%Z{Z %{  #Good recordkeeping   O Enables CQU to meet legislative and other regulatory requirements Protects the interests of the University, staff and students as well as the wider community Provides accountability Supports business activities Enables information sharing Reduces the likelihood of fragmentation and duplicationf-PP.P=PPPP P !   Content  Subject matter or substance of the record Context  The activity or business function that gives the record meaning Structure  The date, address, acknowledgements and its relationship to successive records To fulfil their accountability function for as long requiredPPRP"PP>P  6&Committee Records   t Matters concerning the substantive business of a committee (including membership and terms of reference). Minutes and agenda papers for University committees Where there exists reporting, legal and advisory requirements Submissions to external bodies Negotiations, agreements and commitments on behalf of the university 3PHP-PP5PPTPPPq u 8(Facilities Management    Property management Preservation of buildings Leasing Hire of grounds and buildings Maintenance agreements Capital works SecurityP  9* Governance    p Contracts Licences Agreements Intellectual property Conditions governing bequests etc0]n q :)Financial Management   d Income Setting of fees Audit Delegation of authority Annual report requirements(eP` e ;+Planning    l Strategic planning Quality reviews Consolidated budget reports Capital equipment procurementmm m =.Community Relations    Complaints Media releases University functions Visitors to the University Special events, speeches made by senior officers or conferences organised*P(P  >-Staff Management    Appointments Equity and diversity IR WH&S EBA Representation on University bodies Employment conditions*P  F1  %Who is Responsible?$  FEveryone is responsible for the creation of full and accurate records GPG G *1 Why are you responsible for good recordkeeping? 22 2 Legislative Requirements Public Records Act 2002 Electronic Transactions Act 2001(Qld) Evidence Act 1977 (Qld) Financial Administration and Audit Act 1997 Freedom of Information Act 1974 Privacy Act (Commonwealth) Retention and Disposal Schedules General Retention and Disposal Schedule for Queensland Universities General Retention and Disposal Schedule for Administrative Records # !   ,TRIM@CQU 0   Records at your fingertips Capture complete records which have content, structure and context Retrieve records more efficiently Provides Information Sharing Controls access to selected users Provides an audit trail Allows everyone to be responsible for capturing records Ensures the preservation of all records through their life for immediate and future use Identifies records eligible to be destroyed Retains an authentic record \iP iPiPiPNiPPPPP  G2CQU Records & Archives Office   For more information on CQU s recordkeeping requirements visit the Records & Archive Office web site on: http://www.library.cqu.edu.au/services/libraries/corporate/records-archives/index.htm Or contact one of the Records & Archives Team: Vicki Dyer 49 309471 Belinda Loakes 49 306798 Therese Higgins 49 309720 Graham Black Library DirectorfxPhW-H  M U   0j  0` 3` ff>>\fg` J*T333` QYmx~3ft` \ғhEy`` cb^DDf`Y˵W` sg7xGr` K%ޯd{mG/` 33f>?" dd@,?nFd@    @ `  n?" dd@   @@``PR    @ ` `<p>>  (    6ی #" `b `  X*   6 #" `` `  Z* xT ~  "~\ {  "{  c BB CDEFd @ bb   H   T W6Vw}\gFQ6<1++11 1L b6xQrq 6\}N   - c    0 A Q g     S    6N KawF bFy0 a*ly7lE;uz  B | a F 0 ! 1 < B < & l L 0  @`"T   c |BC+DEFyd @ ==gL6cI}\eA& w6m!W<! &<W!r6W}F6\}>68QNlX^XH8+Sgg|@`"Jo 5 J   B! 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