What's New

"NEWS FLASH"

TRIM Central News - CQU's recordkeeping newsletter is now available on the web. Click on the link to read the latest news from the Records and Archives Office.

Approval of University Sector Retention and Disposal Schedule

The Retention and Disposal Schedule for the public records of the University sector has been approved.  This Schedule revokes any former disposal authorities which may have specifically applied to CQU.

General Retention and Disposal Schedule for Queensland Universities

Contents

CQU's Recordkeeping Newsletter  TRIM Central News   January - June 2005 July - September 2005

What's new in TRIM New fields for all Chancellery documents Currently located with Date created Requests and Resubmits New fields for Chancellery agreements Status of agreement

 

New fields for all Chancellery documents

'Currently located with'

Complete the ‘Currently Located With’ field in the properties of the TRIM record to show the physical location of any hard copy retained for files

'Date created'

Change the 'Date Created field' in the properties of the TRIM Record to reflect the date on the actual document. i.e.  The date of a letter and not the date the letter is captured into TRIM.

Example

 

Request and Resubmit Methodology

The Records and Archives Office is responsible for:

1. Searching for Requests and Resubmits on a daily basis
2. Sending a resubmit report to the requesting individual   

 

For more information on requesting a record please see:

TRIM@CQU - Chancellery User Guide

'Status of Agreement’ 

'Status of Agreement' field of the TRIM record to reflect the status of the current revision of the Agreement i.e. update from 'PARTIALLY SIGNED' to 'FULLY SIGNED'

SEE: Section 11 - CQU Records Management Guidelines & TRIM Data Entry Standards